NOTE 1: WE ONLY ACCEPT ICPO FROM END BUYERS. NO PROXY BUYERS
NOTE 2: All ICPOs must be addressed to the refinery/end seller through our company, as their official representative. All transactions are managed directly by the refinery/end seller.
COST INSURANCE AND FREIGHT (CIF) & COD (CASH ON DELIVERY) NON-NEGOTIABLE PROCEDURE. (A)
1. Buyer sends ICPO along with Company Profile to the Seller with Buyer banking details certificate of incorporation Company Profile (CP) and International Passport Copy along with company latest Proof of funds or Bank Confirmation
Letter (BCL) its show that buyer had capability to take over allocation stock from the seller.
2. Seller acknowledges Buyer's ICPO and issues Contract Draft to the Buyer open for amendment. Buyer Reviews & Signs mutually accepted Contract and return in Word Format within 5 Working International days.
3. Seller issues to Buyer via email the following transaction documents:
a. Commitment to supply.
b. Statement of product availability.
c. Product Passport.
d. ATSC, Buyer confirms the receipt of the documents by mail and issue confirmation letter within 48 hours.
4. Seller sends buyer the shipping company details and buyer contact shipping company and finalizes the CPA fees, both parties we be reliable for first month
freight fee both Seller and Buyer sign the Charter Party Agreement (CPA) together with the shipping company (A three-party CPA) this is applicable only for 1st shipment (Seller & Buyer). Pays CPA cost 50/50 via T/T wire transfer directly to the shipping company. (The fee would be deducted when the Buyer is paying for the total product cost).
5. After completion of the above, Seller issues to Buyer product title transfer
agreement, Buyer signs, and returns. Seller legalizes the joint Contract with the authorities in charge and sends to the buyer the legalized contract, the certificate of product title transfer, and then proceeds with the port & custom clearance of product and all internal routines operations accordingly.
6. Upon completion of the above and confirmation of this export approval by the Authority to Seller with the endorsement of the Charter Party Agreement (CPA) and the Shipping Schedule by the Port Authority to enable Seller to release the below Proof of Product (POP) Documents:
a) License Export.
b) Product Allocation Certificate.
c) Title Transfer Certificate.
d) Export Approval.
e) Legalized Charter Party Agreement (CPA) with the Loading Port Authority.
f) Injection Report.
g) Tank Receipt.
h) Dip Test Authorization.
7. Seller issues the Commercial Invoice (CI) and sends to Buyer for Seller to lodge and activate a 2% PB (Performance Bond/Performance Guarantee) in the favor of the Buyer. If Seller fails to supply the cargo/ shipment of the product to the Buyer this 2% Performance Bond will be paid/forfeited to the Buyer.
8. The product SGS inspection charges will be borne by the Seller at the loading port. Seller invites buyer for visitation to witness the final inspection and TTM for negotiation of the future transaction (Optional to Buyer). Seller signs
NCNDA/IMFPA between all intermediaries involved with the notarized copy sent to Seller's bank.
9. Loading & Shipment of the product commences as per schedule. Upon Vessel’s arrival and finalization of SGS at the destination port, Buyer makes payment via swift MT103 transfer within 3 to 5 banking days to sellers fiduciary account for
total shipment value after discharge of product at destination port and receipt of the entire relevant shipping and export documents. Seller within 48 hours pays the intermediaries involved according to signed & notarized IMFPA.
COST, INSURANCE AND FREIGHT (CIF) & COD (CASH ON DELIVERY) NON-NEGOTIABLE PROCEDURE. (B)
1. Buyer sends ICPO along with Company Profile to the Seller with Buyer banking details certificate of incorporation Company Profile (CP) and International Passport Copy along with company latest Proof of funds or Bank Confirmation
Letter (BCL) its show that buyer had capability to take over allocation stock from the seller.
2. Seller acknowledges Buyer's ICPO and issues Contract Draft to the Buyer open for amendment. Buyer Reviews & Signs mutually accepted Contract and return in Word Format within 5 Working International days.
3. Seller issues the following PPOP Documents:
A. Commitment to Supply.
B. Statement of availability of product.
C. Product quality passport (Analysis test Report).
D. ATSC.
E. Proforma Invoice & Verbiage.
4. Buyer issued SBLC or Bank Guarantee swift MT760 Transferable, Divisible and Irrevocable (According to the seller verbiage) within Five (5) banking days.
Note: Should buyer fail to issue instrument by the expiration of 7-business day, buyer alternatively issues a payment of five percent (5%) for Deposit Guarantee TT/MT103 of the total value of the product within 3 business days to enable refinery/seller to secure service of the Vessel.
Note: A fee made by the buyer will be deducted when making payment for the total cost of the product at the discharge port after a successful CIQ/SGS test at the discharge port.
5. On confirmation of the above clause, Seller bank will issue a 2% PB upon confirmation of buyer’s bank instrument in the form of SBLC or Bank Guarantee MT760 and Seller Company releases copies of POP and shipping documents to buyer Company.
A. Legalized Contract from Ministry.
B. Certificate of Origin.
C. SGS Report not later than (48 hours).
D. Product Quality Passport (Analysis Test Report).
E. Company Registration.
F. Bill of Lading.
G. Vessel Tanker Q88.
H. Charter Party Agreement.
I. Ownership Certificate.
J. Tittle Transfer Affidavit.
K. Product Allocation Certificate.
L. Ullage Report.
M. Cargo Manifest.
N. Notice of Readiness.
6. All Parties must sign NCNDA and IMFPA for endorsements.
7. Shipment commences as per contract and upon arrival of the vessel tanker at the discharge port, buyer conducts SGS or CIQ Inspection.
8. The buyer makes operative payment for the full shipment via T/T Wire or MT103.
9. The seller will release payments to the intermediaries involved within 48 hours of receiving the full payment for the product from the Buyer’s bank after
successful delivery of the first monthly shipment of the Product.
DIP PROCEDURE & PAY FOB ROTTERDAM, HOUSTON, JURONG,
BUKOM, BUSAN, USLAN, ZHOUSHAN, QINGDAO, KLANG, MALINA, AL FUJAIRAH, DOHA, RAS LAFFAN, KAOHSIUNG AND NAGOYA.
WITH SGS REPORT NON-NEGOTIABLE
1. The Buyer Issue an ICPO, containing the seller’s work procedures and Buyers Banking details, along with TSA (TANK STORAGE AGREEMENT), Buyer Certificate of Incorporation, Company Profile (CP) and International Passport Copy.
2. Seller issues ICC Warning Letter and Commercial Invoice of products in tank at port. Buyer signs and returns commercial invoice with acceptance letter stating to adhere to Seller procedure.
3. The Seller visit Buyer Tank Farm Office with a copy of the SGS Report and shows SGS report strictly to the Buyer's Tank Farm Company only to verify the SGS
Report Quality and Quantity with SGS office.
4. After confirmation of successful verification of SGS Report only by Buyer's Tank Farm Company, the Seller pays Buyer's Tank for the first 3 days and the Buyer pays his Tank Company for 3 Days after his Tank Company receives payment from the
Seller Company.
5. Buyer Tank Farm provides 6 daysTSR.
6. Seller sends injection schedule and Buyer returns signed and sealed Injection Schedule.
7. Seller commences injection of the product to Buyer Tank and completes the injection.
8. The Seller issues the following POP documents to the Buyer; the Buyer performs a Dip Test on the product if needed and makes payment for the total value of the product injected into the tank via MT103 / TT:
(a) SGS report for quality and quantity at shore tank not older than 48 hours.
(b) Tank storage receipt with full GPS coordinates.
(c) Product Certificate of Origin.
(d) Product injection report at shore tank.
(e) Unconditional dip test authorization letter.
(f) NCNDA-IMFPA agreement.
(g) Q&Q.
(h) Authorization to sell and collect.
9. Seller sends payment to all intermediaries involved in the transaction 24 hours after receiving confirmation of Buyer Payment as per signed & sealed
NCNDA/IMFPA which is notarized by Public Notary in Kazakhstan and Authorized by Seller's Bank and then monthly remittance is continued as per terms and terms of the contract of sale and purchase agreement between the buyer and seller.
TANK TO TANK-STANDARD PROCEDURE AGREEMENT (TTT)
1. Buyer confirms Soft Offer and issues an official Irrevocable Corporate Purchase Order (ICPO) along with company registration and Valid Passport Copy. CIS on buyer's company letterhead along with TANK STORAGE AGREEMENT (TSA).
2. Seller issues Commercial Invoice (CI) of products in tank at port, buyer signs and returns commercial invoice with acceptance letter stating to adhere to seller
procedure.
3. Seller provide buyer with the below listed PPOP:
A. Tank to Tank Injection agreement (TTTIA).
B. Product Passport (product analysis report).
C. Irrevocable Commitment Letter to Supplier.
D. Statement of Product Availability.
4. Buyer return signed Tank to Tank Injection agreement (TTTIA) with ATV to verify from buyer’s Tank Farm which mean buyer have storage facilities in favor of buyer to received product.
5. Seller issue injection schedule to sign and seal from buyer Tank Farm and Seller commence injection of the product into buyer’s tank.
6. The seller issues the following POP documents to the buyer; the buyer performs a Dip test on the product if needed and makes payment for the total value of the product injected into the tank via MT103 -TT:
(a) SGS report for quality and quantity at shore tank not older than 48 hours.
(b) Product Certificate of Origin.
(c) Tank storage receipt with full GPS coordinates.
(d) Unconditional Dip Test authorization letter.
(e) Authorization to sell and collect.
(f) NCNDA-IMFPA agreement.
(g) Q&A.
(h) Company Registration Certificate.
7. NCNDA/IMFPA will be signed, within 24 hours of giving POP document.
8. Seller transfer title ownership to buyer with all exportation documents required of buyer for the transaction.
9. Upon conclusion of first lift transaction seller pays all intermediaries involved in the Transaction and proceeds with the signing of contract with Buyer.
TANK-TO-VESSELS PROCEDURE AGREEMENT (TTV)
1. Buyer issues ICPO containing the seller's procedure with banking details and scanned copy of buyer's passport along with Charter Party Agreement (CPA) from buyer’s Logistic Company.
2. Seller issues Commercial Invoice (CI) for the available products in Tank at the Port, for Buyer's review and endorsement and return within 3 international
working days.
3. Seller issue to buyer Tank-To-Vessel Injection Agreement (TTVIA) to be endorsed by both Seller, Buyer and Buyer’s shipping Company.
4. Seller issue injection schedule to sign and seal from buyer’s Logistics Shipping Company and Seller commence injection of the product.
5. Upon confirmation of Sign and seal Injection schedule from buyer’s logistics company with (ATV Letter). Seller releases the below POP documents directly to end buyer’s secure email:
a) Fresh SGS (Not Older Than 48 hrs).
b) Legalized Commercial Invoice.
c) Commitment to Supply.
d) Injection Report.
e) ATS -Authorization to Sell & Collect.
f) Authorization to Verify (ATV).
g) Dip Test Authorization (DTA).
h) Export License.
i) Statement of product Availability.
j) Tank Storage Receipt (TSR) With barcode and GPS Coordinate.
k) NCNDA/IMFPA.
6. The Buyer Conducts Dip Test in the product in the seller's reservoir.
7. Buyer provide Authorization to Inject (ATI) from buyer Logistic Company to enable seller commence Injection of Product into the Buyer's Vessel Tank.
8. Within Twenty-Four (24) Hours upon completion of the Injection, buyer make payment for the total cost of the product injected into buyer’s Vessel by TT wire transfer to seller’s nominated bank account.
9. UPON RECEIPT OF THE PAYMENT, THE SELLER COMPANY WILL TRANSFER THE TITIL OF OWNERSHIP TO THE BUYER COMPANY WITH ALL NECESSARY EXPORT DOCUMENTS AND THE SELLER PAYS COMMISSIONS TO INTERMEDIARIES ACCORDANCE WITH THE SIGNED NCNDA/IMFPA.
10. Buyer lifts products and Seller and Buyer consider and signs further contracts.
